{"id":33760,"date":"2026-09-06T00:33:31","date_gmt":"2026-09-05T23:33:31","guid":{"rendered":"http:\/\/localhost:8888\/privacy-policy\/"},"modified":"2026-09-06T00:33:31","modified_gmt":"2026-09-05T23:33:31","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"<div class=\"is-switch anps-academy-subnav alignfull wp-block-sportpulse-academy-subnav\"><div class=\"anps-academy-subnav__inner\"><div class=\"anps-academy-subnav__switch\"><span class=\"anps-academy-subnav__label\">Document<\/span><span class=\"anps-academy-subnav__chips\"><a class=\"anps-academy-subnav__chip\" href=\"\/academy\/privacy-policy\/\">Privacy Policy<\/a><a class=\"anps-academy-subnav__chip\" href=\"\/academy\/terms\/\">Terms &amp; Conditions<\/a><a class=\"anps-academy-subnav__chip\" href=\"\/academy\/cancellation-refunds\/\">Cancellation &amp; Refunds<\/a><a class=\"anps-academy-subnav__chip\" href=\"\/academy\/cookie-policy\/\">Cookie Policy<\/a><\/span><\/div><a class=\"anps-academy-subnav__right\" href=\"\/academy\/safeguarding\/\">Safeguarding<svg class=\"anps-icon\" width=\"14\" height=\"14\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/a><\/div><\/div>\n\n<div class=\"is-compact is-plain anps-academy-page-hero alignfull wp-block-sportpulse-academy-page-hero\" style=\"--anps-photo-opacity:0.4\"><span class=\"anps-academy-veil is-deep\" aria-hidden=\"true\"><\/span><div class=\"anps-academy-page-hero__inner\"><nav class=\"anps-academy-crumbs\" aria-label=\"Breadcrumb\"><a class=\"anps-academy-crumbs__link\" href=\"\/academy\/\">Home<\/a><svg class=\"anps-icon\" width=\"13\" height=\"13\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-chevron-right\"><\/use><\/svg><a class=\"anps-academy-crumbs__link\" href=\"\/academy\/privacy-policy\/\">Legal<\/a><svg class=\"anps-icon\" width=\"13\" height=\"13\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-chevron-right\"><\/use><\/svg><span class=\"anps-academy-crumbs__here\">Privacy<\/span><\/nav><p class=\"anps-academy-kicker is-dark\">Updated 1 September 2026<\/p><h1 class=\"anps-academy-page-hero__title\">Privacy Policy<\/h1><p class=\"anps-academy-page-hero__lede\">How Rowan Hall collects, uses and stores personal data, including the names and ages of children given to us on trial, camp and membership forms.<\/p><\/div><\/div>\n\n\n<div class=\"wp-block-group alignfull anps-ac-band anps-ac-legal__doc has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div class=\"anps-academy-legal-doc alignwide wp-block-sportpulse-academy-legal-doc\"><aside class=\"anps-academy-legal-doc__rail\"><span class=\"anps-academy-legal-doc__label\">Contents<\/span><nav class=\"anps-academy-legal-doc__contents\" aria-label=\"Contents\"><a class=\"anps-academy-legal-doc__item\" href=\"#who-we-are\"><span class=\"anps-academy-legal-doc__num\">01<\/span>Who we are<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#what-we-collect\"><span class=\"anps-academy-legal-doc__num\">02<\/span>What we collect<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#data-about-children\"><span class=\"anps-academy-legal-doc__num\">03<\/span>Data about children<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#why-we-use-it\"><span class=\"anps-academy-legal-doc__num\">04<\/span>Why we use it<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#how-long-we-keep-it\"><span class=\"anps-academy-legal-doc__num\">05<\/span>How long we keep it<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#who-we-share-it-with\"><span class=\"anps-academy-legal-doc__num\">06<\/span>Who we share it with<\/a><a class=\"anps-academy-legal-doc__item\" href=\"#your-rights\"><span class=\"anps-academy-legal-doc__num\">07<\/span>Your rights<\/a><\/nav><div class=\"anps-academy-legal-doc__ask\"><span class=\"anps-academy-legal-doc__asklabel\">Questions<\/span><a class=\"anps-academy-legal-doc__asklink\" href=\"\/academy\/contact\/\">Contact the office<svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/a><\/div><\/aside><div class=\"anps-academy-legal-doc__body\"><section class=\"anps-academy-legal-doc__section\" id=\"who-we-are\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">01<\/span><h2 class=\"anps-academy-legal-doc__title\">Who we are<\/h2><\/div><p class=\"anps-academy-legal-doc__text\">Rowan Hall Tennis Academy Ltd, Petersfield Lane, Milford, Surrey GU8 5RH, is the data controller for the information described here. Registered in England, company number 02418877. Questions about this policy go to Gill Anstey, academy manager, at privacy@rowanhall.example.<\/p><\/section><section class=\"anps-academy-legal-doc__section\" id=\"what-we-collect\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">02<\/span><h2 class=\"anps-academy-legal-doc__title\">What we collect<\/h2><\/div><div class=\"anps-academy-legal-doc__rows\"><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">Player details<\/span><span class=\"anps-academy-legal-doc__rowtext\">Name, date of birth, playing standard, LTA number where held, and any medical or dietary information you give us.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">Parent and member details<\/span><span class=\"anps-academy-legal-doc__rowtext\">Name, email, phone number, postal address and emergency contact.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">Payment details<\/span><span class=\"anps-academy-legal-doc__rowtext\">Direct debit mandate details, held by our payment processor rather than by us. We store the payment reference and the amount, not the bank details.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">Coaching records<\/span><span class=\"anps-academy-legal-doc__rowtext\">Written assessments, termly reviews, physio screening results and, for squad and elite players, video analysis footage.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">Website data<\/span><span class=\"anps-academy-legal-doc__rowtext\">Cookie and analytics data as described in the cookie policy.<\/span><\/div><\/div><\/section><section class=\"anps-academy-legal-doc__section\" id=\"data-about-children\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">03<\/span><h2 class=\"anps-academy-legal-doc__title\">Data about children<\/h2><\/div><p class=\"anps-academy-legal-doc__text\">A trial or camp form asks for a child\u2019s name and age. That information is provided by a parent or guardian, who is the person we treat as giving consent, and it is used only to place the child in the right group and to keep them safe on court.<\/p><p class=\"anps-academy-legal-doc__text\">We do not use it for marketing, we do not share it with third parties for any commercial purpose, and we do not profile it. Photography and video are covered separately by our safeguarding policy and by an annual consent form.<\/p><a class=\"anps-academy-legal-doc__link\" href=\"\/academy\/safeguarding\/\">Safeguarding policy<svg class=\"anps-icon\" width=\"14\" height=\"14\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/a><\/section><section class=\"anps-academy-legal-doc__section\" id=\"why-we-use-it\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">04<\/span><h2 class=\"anps-academy-legal-doc__title\">Why we use it<\/h2><\/div><div class=\"anps-academy-legal-doc__rows\"><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">To deliver coaching<\/span><span class=\"anps-academy-legal-doc__rowtext\">Placing a player in a group, planning sessions and writing reviews. Lawful basis: contract.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">To keep players safe<\/span><span class=\"anps-academy-legal-doc__rowtext\">Medical information, emergency contacts and safeguarding records. Lawful basis: legal obligation and vital interests.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">To take payment<\/span><span class=\"anps-academy-legal-doc__rowtext\">Direct debits, invoices and refunds. Lawful basis: contract.<\/span><\/div><div class=\"anps-academy-legal-doc__row\"><span class=\"anps-academy-legal-doc__term\">To send academy news<\/span><span class=\"anps-academy-legal-doc__rowtext\">Term dates, camp releases and results. Lawful basis: consent, withdrawable in one click from any email.<\/span><\/div><\/div><\/section><section class=\"anps-academy-legal-doc__section\" id=\"how-long-we-keep-it\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">05<\/span><h2 class=\"anps-academy-legal-doc__title\">How long we keep it<\/h2><\/div><p class=\"anps-academy-legal-doc__text\">Coaching records are kept for the length of a player\u2019s time at the academy and three years afterwards, so that a former player can request a reference or a scholarship file. Safeguarding records are kept for the period required by statutory guidance. Video analysis footage is deleted at the end of each season unless you ask us to retain it. Payment records are kept for six years for tax purposes.<\/p><\/section><section class=\"anps-academy-legal-doc__section\" id=\"who-we-share-it-with\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">06<\/span><h2 class=\"anps-academy-legal-doc__title\">Who we share it with<\/h2><\/div><p class=\"anps-academy-legal-doc__text\">Our payment processor, our email provider, and the LTA where a competition entry or accreditation requires it. Safeguarding concerns are shared with the LTA safeguarding team and Surrey children\u2019s services where the threshold is met. We do not sell data and we do not share it with advertisers.<\/p><\/section><section class=\"anps-academy-legal-doc__section\" id=\"your-rights\"><div class=\"anps-academy-legal-doc__head\"><span class=\"anps-academy-legal-doc__num\">07<\/span><h2 class=\"anps-academy-legal-doc__title\">Your rights<\/h2><\/div><p class=\"anps-academy-legal-doc__text\">You may ask for a copy of the data we hold, ask us to correct it, ask us to delete it where we are not required to keep it, object to how we use it, or withdraw consent at any time. Write to privacy@rowanhall.example and we will respond within one month. If you are unhappy with our response you may complain to the Information Commissioner\u2019s Office at ico.org.uk.<\/p><\/section><\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-group alignfull anps-ac-band is-end anps-ac-legal__index has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div class=\"is-links anps-academy-cards alignwide is-legal-index wp-block-sportpulse-academy-cards\" style=\"--anps-cards-min:240px;--anps-cards-gap:20px\"><div class=\"anps-academy-cards__grid\"><a class=\"anps-academy-cards__card\" href=\"\/academy\/privacy-policy\/\"><span class=\"anps-academy-cards__icon is-square\"><svg class=\"anps-icon\" width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-file-text\"><\/use><\/svg><\/span><span class=\"anps-academy-cards__body\"><span class=\"anps-academy-cards__row\"><span class=\"anps-academy-cards__title is-serif\">Privacy Policy<\/span><svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/span><p class=\"anps-academy-cards__text\">Updated 1 September 2026<\/p><\/span><\/a><a class=\"anps-academy-cards__card\" href=\"\/academy\/terms\/\"><span class=\"anps-academy-cards__icon is-square\"><svg class=\"anps-icon\" width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-file-text\"><\/use><\/svg><\/span><span class=\"anps-academy-cards__body\"><span class=\"anps-academy-cards__row\"><span class=\"anps-academy-cards__title is-serif\">Terms &amp; Conditions<\/span><svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/span><p class=\"anps-academy-cards__text\">Updated 1 September 2026<\/p><\/span><\/a><a class=\"anps-academy-cards__card\" href=\"\/academy\/cancellation-refunds\/\"><span class=\"anps-academy-cards__icon is-square\"><svg class=\"anps-icon\" width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-file-text\"><\/use><\/svg><\/span><span class=\"anps-academy-cards__body\"><span class=\"anps-academy-cards__row\"><span class=\"anps-academy-cards__title is-serif\">Cancellation &amp; Refunds<\/span><svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/span><p class=\"anps-academy-cards__text\">Updated 1 September 2026<\/p><\/span><\/a><a class=\"anps-academy-cards__card\" href=\"\/academy\/cookie-policy\/\"><span class=\"anps-academy-cards__icon is-square\"><svg class=\"anps-icon\" width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-file-text\"><\/use><\/svg><\/span><span class=\"anps-academy-cards__body\"><span class=\"anps-academy-cards__row\"><span class=\"anps-academy-cards__title is-serif\">Cookie Policy<\/span><svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/span><p class=\"anps-academy-cards__text\">Updated 1 September 2026<\/p><\/span><\/a><a class=\"anps-academy-cards__card\" href=\"\/academy\/safeguarding\/\"><span class=\"anps-academy-cards__icon is-square\"><svg class=\"anps-icon\" width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-shield-check\"><\/use><\/svg><\/span><span class=\"anps-academy-cards__body\"><span class=\"anps-academy-cards__row\"><span class=\"anps-academy-cards__title is-serif\">Safeguarding<\/span><svg class=\"anps-icon\" width=\"16\" height=\"16\" viewBox=\"0 0 24 24\" aria-hidden=\"true\" focusable=\"false\"><use href=\"#anps-i-arrow-right\"><\/use><\/svg><\/span><p class=\"anps-academy-cards__text\">Full policy page<\/p><\/span><\/a><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>How Rowan Hall collects, uses and stores personal data, including the names and ages of children given to us on trial, camp and membership forms.<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"no-title","meta":{"footnotes":""},"class_list":["post-33760","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/pages\/33760","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/comments?post=33760"}],"version-history":[{"count":0,"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/pages\/33760\/revisions"}],"wp:attachment":[{"href":"https:\/\/preview.sportpulse.anpsthemes.com\/academy\/wp-json\/wp\/v2\/media?parent=33760"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}